Submission Guidelines

Paper presenters, E-Poster submission, and Innovation Competition participants are invited to submit their abstracts through the registration link provided.

➤ Click here to access the Abstract Template

📝  Click Here to submit your abstract 

🔹 Abstract Submission

Authors opting to submit an abstract for full paper consideration are required to use the designated abstract template. Notification of abstract acceptance for full paper submission will be sent via e-mail.

🔹 E-Poster Submission

Authors opting to submit an E-Poster are required to use the designated abstract template. Notification of E-Poster abstract acceptance will be sent via e-mail.

🔹 Innovation Competition

Authors opting to participate in the Innovation Competition, either virtually or on-site, are required to submit an abstract using the designated template. Notification of accepted abstracts for participation in the Innovation Competition will be sent via e-mail. 

🔹 Full Paper Submission

Upon receiving notification of abstract acceptance, authors are required to submit the full paper. In the online form please choose either you want to present on-site or virtual via MS Teams.
For full paper submissions, please adhere to the detailed submission guidelines and use the paper template available at: ➤ Click here

Completed papers should be submitted through the link provided << Click Here >>

🔹 E-Poster Submission

Upon receiving notification of abstract acceptance, authors are required to submit the E-Poster. E-Poster authors are not required to deliver a virtual presentation via MS Teams. For E-Poster submissions, please adhere to the detailed submission guidelines and use the e-poster template available at: ➤ Click here

Completed E-Poster should be submitted through the link provided << Click Here >>

🔹 Innovation Competition Submission:

Team Composition

• Open to students, professionals and innovators

• 3-4 members per team

• Each participants may join ONE team only

• Cross-discipline teams allowed

• Intellectual property remains with participants

• Event photos/videos may be used for promotion

• Plagiarism - immediate disqualification

For virtual participants
Upon receiving notification of abstract acceptance, virtual participants of the Innovation Competition are required to: 

• Prepare a 5–10 minute pre-recorded video presentation (the video duration must not exceed 10 minutes). 

• The video must clearly demonstrate the following components: 

  • Introduction

  • Problem Statement

  • Solution / Product / Prototype

  • Sustainable Development Goals (SDG) Alignment

  • Social / Environmental / Educational Impact

  • Market Potential

  • Value Proposition & Business Viability

  • Closing

• Uploaded the pre-recorded video presentation to YouTube with Public access. 

• Ensure that the submission is 100% original work.

• Participants are required to upload the presentation video to YouTube and share the YouTube link in the designated submission form via the link provided:  << Click Here >>

For on-site participants
Upon receiving notification of abstract acceptance, onsite participants of Innovation Competition are required to:

• Prepare an A1 poster presentation for booth decoration using the Innovation Poster Template available at: ➤ Click here

• Prepare a slide presentation for a 10-minute live presentation to explain the product / prototype to the juries

• Participate in a 5-minute Question & Answer (Q&A) session. 

• Prepare and bring the innovation product / prototype for display during the booth exhibition.

• A live demonstration of the innovation product / prototype is strongly encouraged. Participants are advised to prepare backup materials in case of technical issues. 

i) Booth Display Obligations

All onsite participants are required to:

a) Display their innovation product, working prototype, or demonstrable model at the assigned booth throughout the exhibition session.

b) Apart from the A1 poster presentation, participants are encouraged to decorate and organise the booth effectively to enhance the clarity, attractiveness, and overall professionalism of their presentation. 

c) Ensure that booth setup is fully completed before the official exhibition and judging session begins. Late setup may affect evaluation.

d) Be physically present at the booth during the designated judging and public viewing periods.

ii) Participant Responsibilities

Participants are fully responsible for:

Bringing all necessary equipment and materials required for display and demonstration, including but not limited to:

• Extension cables

• Power adapters

• Laptops or tablets

• Display stands

• Multimedia devices

• Presentation materials
  
  

Ensuring that the innovation product and booth setup are safe for public display and do not pose any electrical, mechanical, or structural risks.

Maintaining cleanliness, orderliness, and professional conduct at the booth throughout the exhibition period.

Safeguarding their own materials, equipment, and intellectual property.

iii) Booth Decoration and Safety Regulations

All booth decorations and displays must:

• Be professional, appropriate, and aligned with academic and conference standards.

• Not obstruct neighbouring booths, walkways, emergency exits, or common areas.

• Not produce excessive noise, odour, or disruption to other participants.

• Not involve hazardous materials, open flames, sharp objects, or unsafe electrical connections.

• Comply with all venue safety regulations and instructions issued by the organising committee.